Batch signature/stamping of invoices
You'd like to dematerialize your accounts receivable but you have a low volume of invoices?
In this case, automated signature/stamping and time stamping of your documents (with the use of a stamp) is not the better (nor the cheaper) solution.
Reminder: to obtain an invoice with tax value (for French organizations) you need to sign/stamp and time stamp it with eIDAS qualified / RGS** certificates.
For small volumes it is then possible to sign/stamp invoices with an ID RGS** certificate (client certificate delivered on a cryptographic token).
The downside: this kind of product only allows manual and unitary signature. The more there is invoices to sign, the more time it will take.
The solution? Batch signature/stamping
Batch signature/stamping consists of signing/stamping all the documents gathered in one specific repertory.
You can then sign/stamp all your invoices in one manipulation and the end of each day.
Note: This mechanism requires the use of a specific signing software (often payable) such as PDF Signer (compatible with Windows). You'll also have to obtain an ID RGS** certificate and a time stamping tokens.
Signature certificate configuration
- Connect your token. Once it is done, your certificate should appear in the Windows Certificate Store
- Open PDF signer
- Open the "Digital Certificates" section. Tick the "Windows Certificate Store" box and select your certificate.
- You will be proposed to store your smart card PIN but we do not recommend it for security reasons.
- Click OK
- You also can configure your signature appearance (position, font, size...) via the "Digital Signature Options" section.
Time stamp server configuration
- Go in the "Time Stamping" section
- Enter the URL of the Time Stamping server
- Tick the "Time Stamp server requires authentication" box
- Enter your login and password
- Click OK
The batch
- On the software home page select "Digitally sign: A folder with PDF documents"
- Select the folder where your invoices are stored (Source)
- Select a destination folder (Destination)
- Tick the "Visible signature box" and "Time stamp document" boxes
- And finally click on "Apply Digital Signature" to launch the signature of the PDFs